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If you fail to enroll or to begin attendance for the award period indicated on your financial aid notification letter, Student Financial Aid Services must cancel all financial aid that was offered to you. Upon your re-enrollment, you can request financial assistance again, but any assistance you receive will be based on the availability of funds at the time.

If you plan to withdraw from any of your courses during an academic term, it is important that you contact SFAS for advice regarding your financial aid. If you are not properly enrolled at the time the funds disburse, you could jeopardize receipt of particular types of aid. Withdrawing from courses may also prevent you from making satisfactory academic progress, which will affect your eligibility for future assistance. If you want to withdraw from all your courses, it is imperative that you follow the withdrawal procedure with the registrar to obtain an official withdrawal date.

Treatment of 51ÖØ¿ÚÁÔÆæ Financial Aid for Total Withdrawal

Adjustments to institutional financial aid follow the university's policy on refunds for tuition due to withdrawal.

If you withdraw from all courses on or before completing 60 percent of an academic term, SFAS will review your financial aid to determine whether funds must be adjusted in accordance with university, state, and federal policies governing total withdrawals. The bursar's office calculates your refund of tuition for total withdrawals according to the university's policy.

The policies on the treatment of financial aid for total withdrawals, however, are specific to each designated fund program and are applicable only if you were awarded that particular type of fund. If you were awarded various types of financial aid, more than one policy may apply in determining your revised aid eligibility.

The following sections describe the treatment of institutional, state, and federal financial aid when you withdraw entirely from the university.

Treatment of New Jersey State Financial Aid for Total Withdrawal
Adjustments to New Jersey state aid follow the state refund policy for withdrawals. The following chart determines the amount of state aid that must be returned to the state program when a recipient withdraws.

The amount of your tuition x % refund x New Jersey State Financial Aid Total Financial Aid, excluding FWS.

Example: Withdrawal in the second week of the semester with $3,959 tuition charges, a $2,350 TAG award, and $5,200 in aid (excluding FWS) would be: $3,959 x 90% = $3,563 x $2,350/$5,200 = $1,610 TAG returned to the state.

Treatment of Federal Financial Aid (Title IV) Programs as a Result of Total Withdrawal

The federal policy for return of Title IV funds maintains that you can retain only that portion of federal aid that you have earned based on your time in attendance before you withdrew from the university. The percentage of time you have attended an academic term determines the amount of federal aid that must be returned to the federal government. This federally mandated policy is independent of 51ÖØ¿ÚÁÔÆæ's institutional refund policy for tuition.

The policy determines, on a pro-rata basis, the amount of federal assistance that you have earned up to the point of total withdrawal. For example, if you complete 30 percent of an academic term, you earn 30 percent of the federal student aid that you were originally entitled to receive. Once you have completed more than 60 percent of the payment period or academic term, you will have earned all of your federal financial assistance, and no federal aid would need to be returned.

The following charts illustrate how unearned federal financial aid is calculated if you withdraw from the university.

See below Fall 2020 calculation example: If you have federal aid and you withdraw completely from your classes on 9/21/2020, the percentage of aid earned is 18.8%.

Federal Loan $2721 X 18.8% = $512.00 of the federal loan is the amount you have earned and the unearned amount $2,209.00 must be returned to the federal government. This may create a balance on your account. It is critical you understand the implications of your decision to withdraw.

Unofficial Withdrawals

As per federal and state regulations, the New Jersey Institute of Technology must determine whether federal and state aid recipients completed the semester. Students who do not earn any passing grade due to a combination of F, W or I grades are assumed to have unofficially withdrawn from the university and their aid must be adjusted accordingly. 

If you are assumed to have unofficially withdrawn, we will reach out to the faculty members to confirm your last date of attendance or academic activity. Your federal and state aid will be recalculated and reduced based on your last date of attendance or using semester midpoint. As a result, any unearned aid will be returned to the source (federal or state). Should it become necessary for you to cease attendance in all courses, it is in your best interest to follow the official withdrawal procedure through the registrar but you are highly encouraged to speak with your Financial Aid Advisor to receive counseling on the impact of your withdrawal.